TWO MORE REASONS TO LOVE OFFICE 2010

Believe it or not, I am unbiased! But, as I’ve said before, I love Office 2010. Microsoft has listened and made improvements on Office 2007, making this the business tool you’ll want to get. If you found 2007 too much of a change, try 2010. You’ll find it easier to digest and use.

 

This article, last in a series of three, deals with Outlook and One Note 2010.

 

Outlook 2010

 

Jump out of being enslaved to your email into mobile freedom with Outlook 2010. New for 2010:

 

• Backstage View. This view provides a single location for all account management tasks. You can manage account settings, import and export files, open Outlook data files, save Outlook data items in other formats, see a full page print preview alongside print options, customize the ribbon and Quick Access Toolbar.
• Quick Steps. Now you can manage and quickly respond to information. Just create and define common tasks that can be executed in one step. You’ll reduce the number of clicks needed and quickly forward emails, deleting the original flag.
• MailTips. This feature allows you to be alerted when you are about to send a large distribution list, avoiding spamming, and to someone who is out of their office. It also helps to avoid bounced notices by determining if a recipient will receive your message immediately.
• Paste With Live Preview. Preview pasted content visually before actually pasting it.
• Picture Editing Tools. Not entirely new, but wonderfully improved, this tool lets you crop, edit and add effects right in your email. You can also grab and incorporate screenshots into your work without leaving Outlook.
• Schedule View. Look at and stay up to date with this shared calendar feature. You can now view multiple calendars (family, co-workers, etc.). Also, you can schedule meetings through the shared calendar tool.
• Room Finder. Talk about easy, you can now schedule a conference room, if you are an Exchange user, with this tool.
• Calendar View. You don’t have to leave your mail box to make sure a requested date is available.
• Contact Card. When connecting to friends and colleagues, you can save switching from one application, to another if you use Microsoft Office Communicator or instant messaging application.
• Outlook Social Connector. No more switching from your mail program to your social network with this tool.

 

And that’s just what’s new. Most other tools in Office 2010 are improved. For example:

 

• Conversation View. This feature condenses multiple emails in a discussion and displays them as a single line item, lets you view only relevant information unless you expand it and eliminate redundant emails.
• Search Tools. Want words instead of icons? Contextual Search Tools helps you locate information.
• Office Themes. This tool gives you formatting options so you can create personally and professionally formatted emails.
• SmartArt Graphics. Office 2010 has added a lot of additional layouts that will help you display information with your personal touch.
• People Search. Find contacts without leaving your email inbox.

 

So are you as excited about Outlook 2010 as I am? Remember, if you have any questions, just call the office and we’ll be happy to help you find the answers.

 

OneNote 2010

 

Remember the little black and white composition books we used for note taking? OneNote lets you store and share information in a single location. Think of OneNote as your complete composition resource. By sharing your notebooks, you can simultaneously take and edit notes with other people in other locations and keep everyone up to date. And no need to lug around your composition books. OneNote is portable, working from any computer with an internet connection or your Windows phone.

 

Features:

 

• Linked Notes. Using this feature you can take notes while working in Word or PowerPoint 2010 or Internet Explorer.
• Quick Filing. You can send content from documents, Web pages, email or almost any program to the exact location in your OneNote notebooks.
• OneNote Web App. An online companion to Microsoft OneNote, this feature enables you to extend your OneNote experience to your browser.
• OneNote Mobile 2010. You’ve got to have a Windows phone to use this application that gives you lightweight viewing and editing.

 

Update On Syncing Your Droid Phone With Outlook 2010

 

There is one ray of hope for syncing your Droid phone with Outlook 2010. CompanionLink has a product that provides a sync via USB connection. You can download DejaOffice for free on the Android Market, or direct from http://www.companionlink.com. They say it will sync with Outlook 97 and higher, including the new Outlook 2010, 64-bit.